District Officer Area

Tools

District Leadership Handbook

District Leader Training (TM.org)

District Leader Competencies

Toastmasters Planning Calendar

District Officer Tools (TM.org)

District Central (TM.org)

Map of Service to Members

District Recognition Manual

District Recognition FAQ (TM.org)

District Success Dashboard

District Officer Guide

Area DirectorDivision Director
Supporting Your Clubs:
  • Visit your Clubs as much as possible to see where they’re at & how the Area/Division/District can help
  • Meet regularly with the Division Council (Division Director & other Area Directors)
    • Discuss club visits & work through results
    • Present resources/support needed to support clubs
  • Help ensure there are enough Club Officer Training (COT) opportunities
  • Host the Area Speech & Evaluation contest in the 2nd half of the year
  • Cirulate incentives/news received from the District/Division

Report to Division:

  • Status of Club Visits & DCPs
  • Officers Trained
  • Area Contest Status
  • Support/Resources Required for Club/Area Success

Training & Resources:

  • Your Year Guide
    • Area Visit 1: by Nov 30
    • COT Round 1: Dec – Feb
    • Speech Contests (depends on District Convention date), generally:
      • Club: Jan
      • Area: Feb
      • Divison: Early March
      • District: Late March
    • Area Visit 2: by May 31
    • COT Round 2: Jun – Aug

Tips & Tricks:

  • Meet with the outgoing to receive the “key names” you’ll need to fulfill your duties (such as run contests & COTs).
  • Change your email signature right away so people know who you are and what your position is – otherwise they may get confused and answer your emails differently than you intend.
  • Get your business cards ASAP so you can hand them out at events or on member info packages.
  • Acquire the Division Council meeting dates & plan to attend as many as possible.
  • Set all your dates at the beginning of the year so the actual planning can occur instead of scrambling last minute.
Supporting Your Areas:
  • Meet regularly with your Division Council (you & your Area Directors)
    • Ensure club visits are happening & work through results
    • See what resources/support we need to get to our clubs
  • Help ensure there are enough Club Officer Training (COT) opportunities
  • Host the Division Speech & Evaluation contest in the 2nd half of the year
  • Maintain awareness of District incentives to circulate to Areas/Clubs

Report to District:

  • Status of Club Visits & DCPs
  • Officers Trained
  • Area & Division Contest Status
  • Support/Resources Required for Club/Area/Division Success

Training & Resources:

  • Your Year Guide
    • Area Visit 1: by Nov 30
    • COT Round 1: Dec – Feb
    • Speech Contests (depends on District Convention date), generally:
      • Club: Jan
      • Area: Feb
      • Divison: Early March
      • District: Late March
    • Area Visit 2: by May 31
    • COT Round 2: Jun – Aug

Tips & Tricks:

  • Meet with the outgoing to receive the “key names” you’ll need to fulfill your duties (such as run contests & COTs).
  • Change your email signature right away so people know who you are and what your position is – otherwise they may get confused and answer your emails differently than you intend.
  • Get your business cards ASAP so you can hand them out at events or on member info packages.
  • Get all your area directors together and set a monthly meeting that they will be expected to attend as much as possible. The first one can go over the Division Success Plan & set dates for the coming year’s “to-dos”.
  • Set all your dates at the beginning of the year so the actual planning can occur instead of scrambling last minute.

Important Items/Dates

June (Before-Term)JulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMay

Deadlines

Jun 1: First round of club officer training starts.

Jun 30: Club officer lists must be submitted to World HQ.

Jun 30: Beat the Clock membership-building program ends.

Jun 30: Toastmaster year ends.

Tasks

All:

    • Meet with outgoing executive for smooth transfer.
    • Attend first round of club officer training.
    • Complete a Club Success Plan.
    • Purchase supplies from the Toastmasters store.
  • Create a club budget.

President:

  • Ask members to serve on committees.

VP Membership:

  • Promote the Beat the Clock membership-building program.

Treasurer:

  • Provide the bank with a bank signatory card.

Deadlines

Jul 1: Toastmasters year starts.

Jul 1: Distinguished Club Program starts.

Tasks

All:

  • Attend first round of club officer training.

VP Education:

  • Determine education goals of each member.
  • Ask members to complete a member interest survey.
  • Promote the Smedley Award membership-building program.
  • Plan upcoming speech contests.

VP Public Relations:

  • Create a media list and publicity kit.
  • Publicize upcoming speech contests.

Treasurer:

  • Finalize club budget with approval from the executive.

Deadlines

Aug 1: Smedley Award membership-building program starts.

Aug 31: First round of club officer training ends.

Tasks

All:

  • Attend first round of club officer training (last chance).

VP Education:

  • Plan how to help each member meet their goals.
  • Plan upcoming speech contests.

VP Membership:

  • Review results of the member interest survey.
  • Promote the Smedley Award membership-building program.

VP PR:

  • Send publicity kits to local media and invite them to attend a meeting.
  • Publicize upcoming speech contests.

Treasurer:

  • Send membership renewal dues statements out.

Deadlines

Sep 30: Smedley Award membership-building program ends.

Tasks

VP Education:

  • Plan upcoming speech contests.

VP Membership:

  • Promote the Smedley Award membership-building program.

VP Public Relations:

  • Publicize upcoming district conference.
  • Publicize upcoming speech contests.

Treasurer:

  • Collect and submit renewal dues.

Deadlines

Oct 1: Membership renewal fees are due for DCP credit.

Tasks

All:

  • Oct/Nov district conference.

VP Education:

  • Plan upcoming speech contests.

VP Membership:

  • Report the results of the Smedley Award membership-building program.

VP Public Relations:

    • Publicize the upcoming district conference.
  • Publicize the upcoming speech contests.

Deadlines

N/A.

Tasks

All:

  • Oct/Nov district conference.

VP Education:

  • Plan upcoming speech contests.

VP Public Relations:

  • Publicize upcoming speech contests.
Clubs With Semiannual Terms

All:

  • Club officer elections to be held at first November meeting.

Treasurer:

  • Prepare club accounts for audit.

Secretary:

  • Prepare files for transfer to incoming officers.

Deadlines

Dec 1: Second round of club officer training starts.

Clubs With Semiannual Terms

Dec 31: Club officer list to World HQ.

Tasks

All:

  • Attend second round of club officer training.
Clubs With Semiannual Terms

All:

  • Meet with outgoing executive for smooth transfer.
  • Complete Club Success Plan.
  • Purchase supplies from toastmasters store.
  • Create a club budget.

President:

  • Ask members to serve on committees.

Treasurer:

  • Provide the bank with a bank signatory card.

Deadlines

N/A.

Tasks

All:

  • Attend second round of club officer training.

VP Education:

Plan upcoming speech contests.

VP Public Relations:

  • Plan and publicize upcoming speech contests.

Deadlines

Feb 1: Talk Up Toastmasters! membership-building program starts.

Feb 28/29: Second round of club officer training ends.

Tasks

All:

  • Attend second round of club officer training (last chance).

VP Education:

  • Plan and publicize upcoming speech contests.

VP Membership:

  • Promote the Talk up Toastmasters! membership-building program.

VP Public Relations:

  • Plan and publicize upcoming speech contests.

Treasurer:

  • Send membership renewal dues statements to members.

Deadlines

Mar 31: Talk Up Toastmasters! membership-building program ends.

Tasks

VP Education:

  • Plan upcoming speech contests.

VP Membership:

  • Promote the Talk up Toastmasters! membership-building program.

VP Public Relations:

    • Publicize the upcoming district conference.
  • Publicize upcoming speech contests.

Treasurer:

  • Collect and submit membership renewal dues.

Deadlines

Apr 1: Membership renewal fees are due for DCP credit.

Tasks

All:

  • Apr/May district conference.

VP Education:

  • Plan upcoming speech contests.

VP Membership:

  • Report the results of the Talk Up Toastmasters! membership-building program.

VP Public Relations:

  • Publicize upcoming speech contests.

Deadlines

May 1: Beat the Clock membership-building program starts.

Tasks

All:

    • Apr/May district conference.
  • Club officer elections to be held at first May meeting.

VP Education:

  • Plan upcoming speech contests.

VP Membership:

  • Promote the Beat the Clock membership-building program.

VP Public Relations:

  • Publicize upcoming speech contests.

Treasurer:

  • Prepare accounts for audit.

Secretary:

  • Prepare files for smooth transfer to incoming executive.