{"id":1253,"date":"2018-05-23T07:04:29","date_gmt":"2018-05-23T07:04:29","guid":{"rendered":"https:\/\/toastmasters.kimspot.ca\/?page_id=1253"},"modified":"2020-08-03T23:47:47","modified_gmt":"2020-08-03T23:47:47","slug":"district","status":"publish","type":"page","link":"https:\/\/toastmasters.kimspot.ca\/district\/","title":{"rendered":"District Officer Area"},"content":{"rendered":"

Tools<\/div><\/div>\n

District\u00a0Leadership Handbook<\/a><\/p>\n

District Leader Training\u00a0(TM.org)<\/a><\/p>\n

District Leader Competencies<\/a><\/p>\n

Toastmasters Planning Calendar<\/a><\/div><\/div>\n

District Officer Tools (TM.org)<\/a><\/p>\n

District Central (TM.org)<\/a><\/p>\n

Map of Service to Members<\/a><\/div><\/div>\n

District Recognition Manual<\/a><\/p>\n

District Recognition FAQ (TM.org)<\/a><\/p>\n

District Success Dashboard<\/a><\/div><\/div><\/div>\n

District Officer Guide<\/div><\/div>\n

Area Director<\/span>Division Director<\/span><\/div>
\n
Supporting Your Clubs:<\/p>\n
    \n
  • Visit your Clubs as much as possible to see where they’re at & how the Area\/Division\/District can help<\/li>\n
  • Meet regularly with the Division Council (Division Director & other Area Directors)\n
      \n
    • Discuss club visits & work through results<\/li>\n
    • Present resources\/support needed to support clubs<\/li>\n<\/ul>\n<\/li>\n
    • Help ensure there are enough Club Officer Training (COT) opportunities<\/li>\n
    • Host the Area Speech & Evaluation contest in the 2nd half of the year<\/li>\n
    • Cirulate incentives\/news received from the District\/Division<\/li>\n<\/ul>\n

      Report to Division:<\/p>\n

        \n
      • Status of Club Visits & DCPs<\/li>\n
      • Officers Trained<\/li>\n
      • Area Contest Status<\/li>\n
      • Support\/Resources Required for Club\/Area Success<\/li>\n<\/ul>\n<\/div><\/div>
        \n

        Training & Resources:<\/p>\n

          \n
        • Your Year Guide\n
            \n
          • \n
            Area Visit 1: by Nov 30<\/div>\n<\/li>\n
          • \n
            COT Round 1: Dec \u2013 Feb<\/div>\n<\/li>\n
          • \n
            Speech Contests (depends on District Convention date), generally:<\/div>\n
              \n
            • \n
              Club: Jan<\/div>\n<\/li>\n
            • \n
              Area: Feb<\/div>\n<\/li>\n
            • \n
              Divison: Early March<\/div>\n<\/li>\n
            • \n
              District: Late March<\/div>\n<\/li>\n<\/ul>\n<\/li>\n
            • \n
              Area Visit 2: by May 31<\/div>\n<\/li>\n
            • \n
              COT Round 2: Jun – Aug<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

              Tips & Tricks:<\/p>\n

                \n
              • Meet with the outgoing to receive the “key names” you’ll need to fulfill your duties (such as run contests & COTs).<\/li>\n
              • Change your email signature right away so people know who you are and what your position is \u2013 otherwise they may get confused and answer your emails differently than you intend.<\/li>\n
              • Get your business cards ASAP so you can hand them out at events or on member info packages.<\/li>\n
              • Acquire the Division Council meeting dates & plan to attend as many as possible.<\/li>\n
              • Set all your dates at the beginning of the year so the actual planning can occur instead of scrambling last minute.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                \n
                Supporting Your Areas:<\/p>\n
                  \n
                • Meet regularly with your Division Council (you & your Area Directors)\n
                    \n
                  • Ensure club visits are happening & work through results<\/li>\n
                  • See what resources\/support we need to get to our clubs<\/li>\n<\/ul>\n<\/li>\n
                  • Help ensure there are enough Club Officer Training (COT) opportunities<\/li>\n
                  • Host the Division Speech & Evaluation contest in the 2nd half of the year<\/li>\n
                  • Maintain awareness of District incentives to circulate to Areas\/Clubs<\/li>\n<\/ul>\n

                    Report to District:<\/p>\n

                      \n
                    • Status of Club Visits & DCPs<\/li>\n
                    • Officers Trained<\/li>\n
                    • Area & Division Contest Status<\/li>\n
                    • Support\/Resources Required for Club\/Area\/Division Success<\/li>\n<\/ul>\n<\/div><\/div>
                      \n

                      Training & Resources:<\/p>\n

                        \n
                      • Your Year Guide\n
                          \n
                        • \n
                          Area Visit 1: by Nov 30<\/div>\n<\/li>\n
                        • \n
                          COT Round 1: Dec \u2013 Feb<\/div>\n<\/li>\n
                        • \n
                          Speech Contests (depends on District Convention date), generally:<\/div>\n
                            \n
                          • \n
                            Club: Jan<\/div>\n<\/li>\n
                          • \n
                            Area: Feb<\/div>\n<\/li>\n
                          • \n
                            Divison: Early March<\/div>\n<\/li>\n
                          • \n
                            District: Late March<\/div>\n<\/li>\n<\/ul>\n<\/li>\n
                          • \n
                            Area Visit 2: by May 31<\/div>\n<\/li>\n
                          • \n
                            COT Round 2: Jun – Aug<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                            Tips & Tricks:<\/p>\n

                              \n
                            • Meet with the outgoing to receive the “key names” you’ll need to fulfill your duties (such as run contests & COTs).<\/li>\n
                            • Change your email signature right away so people know who you are and what your position is \u2013 otherwise they may get confused and answer your emails differently than you intend.<\/li>\n
                            • Get your business cards ASAP so you can hand them out at events or on member info packages.<\/li>\n
                            • Get all your area directors together and set a monthly meeting that they will be expected to attend as much as possible. The first one can go over the Division Success Plan & set dates for the coming year’s “to-dos”.<\/li>\n
                            • Set all your dates at the beginning of the year so the actual planning can occur instead of scrambling last minute.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div>\n

                              Important Items\/Dates<\/div><\/div>\n

                              June (Before-Term)<\/span>July<\/span>August<\/span>September<\/span>October<\/span>November<\/span>December<\/span>January<\/span>February<\/span>March<\/span>April<\/span>May<\/span><\/div>
                              \n

                              Deadlines<\/p>\n

                              Jun 1: First round of club officer training starts.<\/p>\n

                              Jun 30: Club officer lists must be submitted to World HQ.<\/p>\n

                              Jun 30: Beat the Clock membership-building program ends.<\/p>\n

                              Jun 30: Toastmaster year ends.<\/div><\/div>\n

                              Tasks<\/p>\n

                              All:<\/strong><\/p>\n

                                \n
                              • \n
                                  \n
                                • Meet with outgoing executive for smooth transfer.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                    \n
                                  • \n
                                      \n
                                    • Attend first round of club officer training.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                        \n
                                      • \n
                                          \n
                                        • Complete a Club Success Plan.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                            \n
                                          • \n
                                              \n
                                            • Purchase supplies from the Toastmasters store.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                                \n
                                              • Create a club budget.<\/li>\n<\/ul>\n

                                                President:<\/strong><\/p>\n

                                                  \n
                                                • Ask members to serve on committees.<\/li>\n<\/ul>\n

                                                  VP Membership:<\/strong><\/p>\n

                                                    \n
                                                  • Promote the Beat the Clock membership-building program.<\/li>\n<\/ul>\n

                                                    Treasurer:<\/strong><\/p>\n

                                                      \n
                                                    • Provide the bank with a bank signatory card.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                      \n

                                                      Deadlines<\/p>\n

                                                      Jul 1: Toastmasters year starts.<\/p>\n

                                                      Jul 1: Distinguished Club Program starts.<\/div><\/div>\n

                                                      Tasks<\/p>\n

                                                      All:<\/strong><\/p>\n

                                                        \n
                                                      • Attend first round of club officer training.<\/li>\n<\/ul>\n

                                                        VP Education:<\/strong><\/p>\n

                                                          \n
                                                        • Determine education goals of each member.<\/li>\n
                                                        • Ask members to complete a member interest survey.<\/li>\n
                                                        • Promote the Smedley Award membership-building program.<\/li>\n
                                                        • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                          VP Public Relations:<\/strong><\/p>\n

                                                            \n
                                                          • Create a media list and publicity kit.<\/li>\n
                                                          • Publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                            Treasurer: <\/strong><\/p>\n

                                                              \n
                                                            • Finalize club budget with approval from the executive.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                              \n

                                                              Deadlines<\/p>\n

                                                              Aug 1: Smedley Award membership-building program starts.<\/p>\n

                                                              Aug 31: First round of club officer training ends.<\/div><\/div>\n

                                                              Tasks<\/p>\n

                                                              All:<\/strong><\/p>\n

                                                                \n
                                                              • Attend first round of club officer training (last chance).<\/li>\n<\/ul>\n

                                                                VP Education:<\/strong><\/p>\n

                                                                  \n
                                                                • Plan how to help each member meet their goals.<\/li>\n
                                                                • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                  VP Membership: <\/strong><\/p>\n

                                                                    \n
                                                                  • Review results of the member interest survey.<\/li>\n
                                                                  • Promote the Smedley Award membership-building program.<\/li>\n<\/ul>\n

                                                                    VP PR: <\/strong><\/p>\n

                                                                      \n
                                                                    • Send publicity kits to local media and invite them to attend a meeting.<\/li>\n
                                                                    • Publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                      Treasurer:<\/strong><\/p>\n

                                                                        \n
                                                                      • Send membership renewal dues statements out.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                        \n

                                                                        Deadlines<\/p>\n

                                                                        Sep 30: Smedley Award membership-building program ends.<\/div><\/div>\n

                                                                        Tasks<\/p>\n

                                                                        VP Education:<\/strong><\/p>\n

                                                                          \n
                                                                        • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                          VP Membership:<\/strong><\/p>\n

                                                                            \n
                                                                          • Promote the Smedley Award membership-building program.<\/li>\n<\/ul>\n

                                                                            VP Public Relations:<\/strong><\/p>\n

                                                                              \n
                                                                            • Publicize upcoming district conference.<\/li>\n
                                                                            • Publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                              Treasurer: <\/strong><\/p>\n

                                                                                \n
                                                                              • Collect and submit renewal dues.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                \n

                                                                                Deadlines<\/p>\n

                                                                                Oct 1: Membership renewal fees are due for DCP credit.<\/div><\/div>\n

                                                                                Tasks<\/p>\n

                                                                                All:<\/strong><\/p>\n

                                                                                  \n
                                                                                • Oct\/Nov district conference.<\/li>\n<\/ul>\n

                                                                                  VP Education:<\/strong><\/p>\n

                                                                                    \n
                                                                                  • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                    VP Membership:<\/strong><\/p>\n

                                                                                      \n
                                                                                    • Report the results of the Smedley Award membership-building program.<\/li>\n<\/ul>\n

                                                                                      VP Public Relations:<\/strong><\/p>\n

                                                                                        \n
                                                                                      • \n
                                                                                          \n
                                                                                        • Publicize the upcoming district conference.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                                                                            \n
                                                                                          • Publicize the upcoming speech contests.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                            \n

                                                                                            Deadlines<\/p>\n

                                                                                            N\/A.<\/div><\/div>\n

                                                                                            Tasks<\/p>\n

                                                                                            All:<\/strong><\/p>\n

                                                                                              \n
                                                                                            • Oct\/Nov district conference.<\/li>\n<\/ul>\n

                                                                                              VP Education:<\/strong><\/p>\n

                                                                                                \n
                                                                                              • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                VP Public Relations:<\/strong><\/p>\n

                                                                                                  \n
                                                                                                • Publicize upcoming speech contests.<\/li>\n<\/ul>\n
                                                                                                  Clubs With Semiannual Terms<\/div><\/div>\n

                                                                                                  All:<\/strong><\/p>\n

                                                                                                    \n
                                                                                                  • Club officer elections to be held at first November meeting.<\/li>\n<\/ul>\n

                                                                                                    Treasurer:<\/strong><\/p>\n

                                                                                                      \n
                                                                                                    • Prepare club accounts for audit.<\/li>\n<\/ul>\n

                                                                                                      Secretary:<\/strong><\/p>\n

                                                                                                        \n
                                                                                                      • Prepare files for transfer to incoming officers.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                        \n

                                                                                                        Deadlines<\/p>\n

                                                                                                        Dec 1: Second round of club officer training starts.<\/p>\n

                                                                                                        Clubs With Semiannual Terms<\/div><\/div>\n

                                                                                                        Dec 31: Club officer list to World HQ.<\/p>\n

                                                                                                        <\/div><\/div>\n

                                                                                                        Tasks<\/p>\n

                                                                                                        All:<\/strong><\/p>\n

                                                                                                          \n
                                                                                                        • Attend second round of club officer training.<\/li>\n<\/ul>\n
                                                                                                          Clubs With Semiannual Terms<\/div><\/div>\n

                                                                                                          All:<\/strong><\/p>\n

                                                                                                            \n
                                                                                                          • Meet with outgoing executive for smooth transfer.<\/li>\n
                                                                                                          • Complete Club Success Plan.<\/li>\n
                                                                                                          • Purchase supplies from toastmasters store.<\/li>\n
                                                                                                          • Create a club budget.<\/li>\n<\/ul>\n

                                                                                                            President: <\/strong><\/p>\n

                                                                                                              \n
                                                                                                            • Ask members to serve on committees.<\/li>\n<\/ul>\n

                                                                                                              Treasurer: <\/strong><\/p>\n

                                                                                                                \n
                                                                                                              • Provide the bank with a bank signatory card.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                                \n

                                                                                                                Deadlines<\/p>\n

                                                                                                                N\/A.<\/div><\/div>\n

                                                                                                                Tasks<\/p>\n

                                                                                                                All:<\/strong><\/p>\n

                                                                                                                  \n
                                                                                                                • Attend second round of club officer training.<\/li>\n<\/ul>\n

                                                                                                                  VP Education:<\/strong><\/p>\n

                                                                                                                  Plan upcoming speech contests.<\/p>\n

                                                                                                                  VP Public Relations:<\/strong><\/p>\n

                                                                                                                    \n
                                                                                                                  • Plan and publicize upcoming speech contests.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                                    \n

                                                                                                                    Deadlines<\/p>\n

                                                                                                                    Feb 1: Talk Up Toastmasters! membership-building program starts.<\/p>\n

                                                                                                                    Feb 28\/29: Second round of club officer training ends.<\/div><\/div>\n

                                                                                                                    Tasks<\/p>\n

                                                                                                                    All:<\/strong><\/p>\n

                                                                                                                      \n
                                                                                                                    • Attend second round of club officer training (last chance).<\/li>\n<\/ul>\n

                                                                                                                      VP Education:<\/strong><\/p>\n

                                                                                                                        \n
                                                                                                                      • Plan and publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                        VP Membership:<\/strong><\/p>\n

                                                                                                                          \n
                                                                                                                        • Promote the Talk up Toastmasters! membership-building program.<\/li>\n<\/ul>\n

                                                                                                                          VP Public Relations:<\/strong><\/p>\n

                                                                                                                            \n
                                                                                                                          • Plan and publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                            Treasurer:<\/strong><\/p>\n

                                                                                                                              \n
                                                                                                                            • Send membership renewal dues statements to members.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                                              \n

                                                                                                                              Deadlines<\/p>\n

                                                                                                                              Mar 31: Talk Up Toastmasters! membership-building program ends.<\/div><\/div>\n

                                                                                                                              Tasks<\/p>\n

                                                                                                                              VP Education:<\/strong><\/p>\n

                                                                                                                                \n
                                                                                                                              • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                                VP Membership:<\/strong><\/p>\n

                                                                                                                                  \n
                                                                                                                                • Promote the Talk up Toastmasters! membership-building program.<\/li>\n<\/ul>\n

                                                                                                                                  VP Public Relations:<\/strong><\/p>\n

                                                                                                                                    \n
                                                                                                                                  • \n
                                                                                                                                      \n
                                                                                                                                    • Publicize the upcoming district conference.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                                                                                                                        \n
                                                                                                                                      • Publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                                        Treasurer:<\/strong><\/p>\n

                                                                                                                                          \n
                                                                                                                                        • Collect and submit membership renewal dues.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                                                          \n

                                                                                                                                          Deadlines<\/p>\n

                                                                                                                                          Apr 1: Membership renewal fees are due for DCP credit.<\/div><\/div>\n

                                                                                                                                          Tasks<\/p>\n

                                                                                                                                          All:<\/strong><\/p>\n

                                                                                                                                            \n
                                                                                                                                          • Apr\/May district conference.<\/li>\n<\/ul>\n

                                                                                                                                            VP Education:<\/strong><\/p>\n

                                                                                                                                              \n
                                                                                                                                            • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                                              VP Membership:<\/strong><\/p>\n

                                                                                                                                                \n
                                                                                                                                              • Report the results of the Talk Up Toastmasters! membership-building program.<\/li>\n<\/ul>\n

                                                                                                                                                VP Public Relations:<\/strong><\/p>\n

                                                                                                                                                  \n
                                                                                                                                                • Publicize upcoming speech contests.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div>\n
                                                                                                                                                  \n

                                                                                                                                                  Deadlines<\/p>\n

                                                                                                                                                  May 1: Beat the Clock membership-building program starts.<\/div><\/div>\n

                                                                                                                                                  Tasks<\/p>\n

                                                                                                                                                  All:<\/strong><\/p>\n

                                                                                                                                                    \n
                                                                                                                                                  • \n
                                                                                                                                                      \n
                                                                                                                                                    • Apr\/May district conference.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
                                                                                                                                                        \n
                                                                                                                                                      • Club officer elections to be held at first May meeting.<\/li>\n<\/ul>\n

                                                                                                                                                        VP Education:<\/strong><\/p>\n

                                                                                                                                                          \n
                                                                                                                                                        • Plan upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                                                          VP Membership:<\/strong><\/p>\n

                                                                                                                                                            \n
                                                                                                                                                          • Promote the Beat the Clock membership-building program.<\/li>\n<\/ul>\n

                                                                                                                                                            VP Public Relations:<\/strong><\/p>\n

                                                                                                                                                              \n
                                                                                                                                                            • Publicize upcoming speech contests.<\/li>\n<\/ul>\n

                                                                                                                                                              Treasurer:<\/strong><\/p>\n

                                                                                                                                                                \n
                                                                                                                                                              • Prepare accounts for audit.<\/li>\n<\/ul>\n

                                                                                                                                                                Secretary:<\/strong><\/p>\n

                                                                                                                                                                  \n
                                                                                                                                                                • Prepare files for smooth transfer to incoming executive.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":40,"comment_status":"closed","ping_status":"closed","template":"","meta":{"jetpack_post_was_ever_published":false,"footnotes":""},"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P9h5BP-kd","jetpack_likes_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/pages\/1253"}],"collection":[{"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/comments?post=1253"}],"version-history":[{"count":10,"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/pages\/1253\/revisions"}],"predecessor-version":[{"id":1362,"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/pages\/1253\/revisions\/1362"}],"wp:attachment":[{"href":"https:\/\/toastmasters.kimspot.ca\/wp-json\/wp\/v2\/media?parent=1253"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}